SafetyDocs vs Sitemate: SWMS software compared

Sitemate is a broad field platform: you build SWMS forms in it, with its AI assistant's help, alongside site diaries, permits and quality forms. SafetyDocs gives you the safety paperwork already written: SWMS, SOPs, permits, inspections, registers and full safety systems. You start from a document written by safety experts, fit it to the job, review it with the builder in the same document, and get the crew signed on any phone with no app or account. And it costs far less: Sitemate charges per user, from $28 to $94 a month for each manager or supervisor, while SafetyDocs works out at as little as $4 a team member a month, with unlimited workers signing free.

If your team mainly needs SWMS and safety documents that are right before they reach the gate, and subbies and crews working on them together, SafetyDocs does that with less to set up.

At a glance

Source for Sitemate: the SWMS app, Dashpivot pricing and template pages of its website, sitemate.com, checked 12 November 2026. Sitemate prices are its AUD prices for 11 to 30 users on a monthly term unless stated; its pricing page doesn't say whether they include GST.

The price difference

Sitemate charges for every manager, engineer and supervisor who builds or manages forms. Approval signatures, which you need for a builder to sign off a subbie's SWMS, start on its Pro plan at $50 a user a month on a monthly term ($45 on a one-year term). A business with 10 to 99 employees has to buy at least 10 of those licences.

Take a builder with 20 managers and supervisors who need to review and approve SWMS:

• Sitemate Pro: 20 users at $50 a month is $1,000 a month, or $900 a month on a one-year term. That's $10,800 to $12,000 a year.
• SafetyDocs Silver: $199.95 a month ($159.95 billed yearly) for up to 50 team members, so about $4 a person, with approvals, document requests and 3 subbie passes.
• SafetyDocs Gold: $599.95 a month ($479.95 billed yearly) for up to 100 team members, so about $6 a person, with unlimited subbie passes so your subbies run their part of the job at your cost.

On every SafetyDocs plan, unlimited workers sign free, and subbies join your job free.

Work out what you'd pay

Compare SafetyDocs with Sitemate's Pro plan, its first plan with approvals. Move the sliders to match your team.

Managers and supervisors

20

People who prepare, review or approve SWMS. Each is a Sitemate user and a SafetyDocs team member. Workers who only sign don't count on SafetyDocs.

Active jobs

5

Billing

MonthlyYearly (Sitemate one-year term)

SafetyDocs saves you $9,601 a year

SafetyDocs Silver

$199.95 a month$2,399 a yearAbout $10.00 a person a month. Workers sign free

Sitemate

$1,000.00 a month$12,000 a yearPro plan at $50.00 a user a month

Sitemate Pro AUD prices from its pricing page on 12 November 2026. Its page doesn't say whether they include GST, and businesses with 10 to 99 employees buy at least 10 licences. SafetyDocs prices include GST.

Written for you, or built by you

With Sitemate, your team builds the SWMS form, with Storm drafting from what you give it. That suits a business with its own safety team and its own way of doing things.

With SafetyDocs, the SWMS is already written by safety experts for Australian WHS law. You change what's different about this job, not write it from the start. Browse the SWMS template library or a trade such as SWMS for scaffolding. If you have your own SWMS in Word or PDF, upload it and convert it.

Where SafetyDocs comes out ahead

• Builder and subbie on one document. The builder comments on the exact line, the subbie fixes it in place, and the builder sees the change. On Silver, builders approve SWMS before they go out and request the documents they need.
• Subbies never pay to join. Subbies on any plan, Free included, join your job, read the SWMS and sign. On Gold, subbie passes let them run their part of your job, and they keep their documents afterwards.
• No per-user maths. Plans are priced by active jobs, every price is published, and unlimited workers sign free on every plan.
• Signing with nothing to set up. A text, link or QR code opens the SWMS on any phone. No app and no account for the crew.
• The crew can push back. Any worker can raise an issue on a step, with a photo, and everyone gets the fix.
• Change it once. Edit the SWMS and everyone who signed is asked to sign the new version.
• The whole safety system, already written. Permits to work, inspection checklists, incident reports, registers, quality and environmental forms, management plans, policies and ISO-aligned systems, written by safety experts, not forms you design from scratch.
• A site diary that writes itself. Every job has its own activity record: crew posts, photos and files, issues raised and fixed, who joined, and who read and signed each document, all dated. Nobody has to fill in a separate diary at the end of the day.
• Your crew's languages. Send the SWMS in the languages your crew reads, with the English original kept as the record.

Where Sitemate may suit you better

• Offline sites, for now. Sitemate says its SWMS app works offline and syncs. SafetyDocs' optional mobile app, coming in early 2027, adds offline use.
• Building your own forms. If your safety team wants to design every form itself, Storm helps it do that.

Who each suits

SafetyDocs suits trades, builders and principal contractors who want SWMS and safety documents written by experts, fitted to each job in minutes, reviewed with subbies in the same document and signed by any crew on their own phones.

Sitemate suits businesses whose safety team wants to design every form itself and has the people to build and run them, or crews that need offline use today.

Not sure your work needs a SWMS? Use the Do I need a SWMS? checker. For templates, software and consultants side by side, see ways to get a SWMS.

Common questions

How is SafetyDocs priced compared with Sitemate? SafetyDocs costs a fraction of Sitemate for a team that reviews and approves SWMS. Sitemate charges $28 to $94 a user a month, with approvals from $50 a user, so 20 supervisors on its Pro plan cost $1,000 a month. SafetyDocs is one flat plan price, from Free to Gold at $599.95 a month. Silver, with approvals, is $199.95 for up to 50 team members, about $4 a person, and unlimited workers sign free.

Do subbies need to pay to use SafetyDocs on my job? No. Subbies on any plan, Free included, join your job, read the SWMS and sign. On Gold you can give them subbie passes at your cost.

Do workers need an app or an account to sign? Not with SafetyDocs. Workers open the SWMS from a text, link or QR code and sign on any phone, free, with no app and no account.

Details about Sitemate come from its website on 12 November 2026 and may have changed.