Ask for approval on a document

An approval records that someone has checked a document and what they decided. You choose one approver and, if you like, reviewers. Reviewers give their feedback as comments, and the approver marks the document Approved or Rejected. The status shows at the top of the document, beside Last updated.

Approval doesn't stop anyone publishing. It's a record of who checked the draft.

Ask for approval

1. 1

   Step 1: Open Approvals

   Open the document and choose Approvals on the right.

2. 2

   Step 2: Choose people

   Choose an Approver. Add Reviewers when you want others' feedback first. Anyone in your organisation can be chosen, you included. Add a note if there's something they should look at.

3. 3

   Step 3: Send

   Choose Send request. The document shows Awaiting approval.

Nobody is emailed, so let them know it's waiting. Someone who can't open the document yet shows Can't open this document yet: share it with them.

Review

Reviewers add their feedback as comments (Comment on a document), then open Approvals and choose Feedback given.

Approve or reject

The approver opens Approvals, reads the comments, adds a note if they like, and chooses Approve or Reject.

After a decision

If the document changes after it's approved or rejected, the top of the document says Changed since approval or Changed since rejection. Choose Ask again in Approvals to start a new round. Earlier requests stay listed under them.

While a request is waiting, the person who asked, or anyone who can edit the document, can choose Cancel request. Asking again while one is waiting replaces it.