Print or download a document

Every document you write in SafetyDocs prints as an A4 PDF. The PDF is made in your browser from what the document shows now, so it always matches the page.

1. Open the document in Documents.
2. In the view switcher, choose Print. On a computer it is beside the page; close any open block settings first, since they cover it. On a phone it is above the page. The PDF opens in a viewer, page by page.
3. Choose Download PDF to save it, or Print to send it to a printer.

The file is named after the document's title and version, such as "Silica Dust SWMS v1.2.pdf".

Choose Document to go back to editing, or Mobile to see how the document reads on a phone.

What the PDF holds

• The first page starts with the document's header: its title, the type and version under it, any company details you switched on, and your organisation's logo. Each page has the version, date and page number at the bottom.
• The hazard control table repeats its column headings on each page. A hazard's row never splits across two pages. When a work activity runs onto another page, its title repeats there with "(continued)".
• The sign-on register prints on its own landscape page, with empty rows for signing on paper and the licences everyone must give written in. On a job's document, the people asked to sign come first, with what they gave and when they signed. Its settings choose the columns, such as job role and company, and how many empty rows it has.
• Pictures print at the size and alignment you set.

Choose what the header shows

The title, the line under it, the company details and the logo are one block, the header. While editing, select it and choose Edit header, or double-click the line under the title.

• Show logo shows or hides your organisation's logo, on the page and in the PDF.
• Print the type and version leaves the line under the title off the PDF when switched off. It always shows on screen, and the PDF's footer still gives the version.
• Company details adds your company name, ABN or NZBN, address and phone in one line under the type and version. They come from Organisation settings, or choose Change for this document to type them for this document alone.
• Repeat at the top of each page starts every page after the first with a smaller copy of the header.

Changing the header doesn't make a new version, and no one is asked to sign again.

Start a new page

To make a section start on a new page, add a page break above it: type / on an empty line and choose Page break, or choose + beside a block. The PDF starts a new page there. On screen it shows as a dashed line.

A page break changes only the printed layout. When you publish, adding, moving or deleting one doesn't count as a change to the content.

Library templates

A template in your Library prints the same way, though no one can edit it. Make a copy to change it, then print the copy.