Convert a Word or PDF file

SafetyDocs AI reads a Word or PDF file and writes it as a document you can edit. A SWMS's job steps become a hazard table, PPE and equipment lists become item lists, and its sign-on sheet becomes a sign-on register.

1. Sign in.
2. Choose Documents in the sidebar. Open a folder first if the document belongs there.
3. Drop the file anywhere on the page, or choose New, then Upload files. Word (.docx, .doc, .rtf, .odt) and PDF files up to 25 MB and 30 pages can be converted.
4. The file goes into Documents straight away, and SafetyDocs asks whether to Convert copy to edit online. The switch starts on for each Word or PDF file: choose Convert, or Don't convert to keep it as a file.

New, then Convert a Word or PDF file does the same for one file, without asking.

While it converts, its card in Documents says Converting… with a band of colour running round it. Converting can take a few minutes, as the file is checked for viruses first. You can open the file and read it meanwhile: when it's done, the page turns into the draft you can edit. Its card says Converted until you open it, or Couldn't convert if it didn't work. A file that doesn't pass the check isn't converted, and doesn't use any AI credits. Neither is one over the size limit.

Convert a file you've already uploaded

Open the file and choose Convert to a document. You need to be able to edit the file.

As with a file you convert as it's uploaded, the file becomes a draft of the same document, in the same place and shared with the same people. Anyone who can open it reads the draft from then on, so check it soon. Publish it to make it the next version. A file you've renamed keeps its name.

The original file stays in the version history. To go back to it, open that version from the line under the title and choose to make a new version from it.

Check it before you use it

AI can misread a file. Read the new document against the original before anyone relies on it, especially its hazards, controls and risk ratings. When it's ready, SafetyDocs lists anything it couldn't bring across, such as photos, logos and signatures.

Up to 3 pictures a page, and 24 in all, come across. Logos, icons that stand for a list's items (PPE, for example) and signatures are left out. Any picture past the limit is listed with what was left out.

The document starts as a draft. Publish it when you're happy with it.

AI credits

Converting uses AI credits, a monthly allowance on every plan that translating shares. A conversion uses what its AI work costs: typically under one credit a page, so a 6-page PDF uses about 6. Before you convert, the window shows about a credit a page and how many your organisation has left this month. If none are left, it says so and links to your plan. A conversion that works uses them; one that fails doesn't, and neither do the AI's retries. How AI credits work has the details.

See what's left under Plan and usage. When they run out, buy 1,000 more under Plan and usage: credits you buy never expire, and your plan's monthly credits are used first.

What we send

The file goes to the AI model that converts it, through OpenRouter. We only use models whose providers don't keep or learn from what we send. The privacy policy has the details.