Join a job as a guest
Use the QR code or link, give your name and a company, and open the job without an account.
A public job can take people straight from the site. The host prints a QR code for the gate or the site office, and you join without an account and without becoming a contact in their address book.
You can join a public job from its QR code or link without an account.
Étape 1 : Open the link, or scan the QR code
It looks like
/j/followed by the job's code.Étape 2 : Enter your name, and a mobile number or email
Étape 3 : Name a company
Type the name, or choose Self-employed / no company.
RemarqueA typed company is shown to the host as Unverified. Self-employed is shown as Self-employed.
Étape 4 : Confirm the code, if the host asks
If the host's plan asks guests to confirm, enter the code sent to that mobile or email.
Étape 5 : Open the job
You see the job's documents and your own name, not the rest of the crew.
Read and sign the job's documents
The job's documents are listed under Documents, the ones you have to sign first. To sign means the job's managers asked you to draw your signature on it, To acknowledge means they asked you to confirm you've read it, Sign again or Acknowledge again means it changed since you did, and To read means no one has asked you to sign it. New means you haven't opened it yet, and Updated means a major change came out since you last did.
- Choose a document to read it.
- Under it, if the job's site is marked on a map, you can choose Check I'm on site. This is optional.
- Fill in what it asks for, such as your job role and licence numbers.
- If it asks you to sign, choose Tap to draw signature and sign in the box with your finger. Tap to redraw signature starts again.
- Choose Sign, or Acknowledge if it asks you to acknowledge it.
Your signature names the version you read. A drawn signature is kept with it, and only you and the job's managers see it. A private job's documents can only be signed by people who sign in.
A site map in a document shows the job's site as it is now, marked Live*. When you sign, the site as it showed is kept with your signature.
Check you're on site
Check I'm on site asks your phone where you are, once, when you tap it. Your browser asks your permission first. It then says whether you're on the site, about how far away you are, or that it couldn't confirm. On a site with more than one area, it names the area. You can still sign whatever it says, and you can say no or skip it.
If you check, the result goes with your signature, not where you were, and the job's managers see whether you signed on site beside the date you signed. If you don't, nothing is kept. Each document asks again. See the Privacy Policy for what's kept.
Above the join button, the page says what the host keeps, who can see it, and links to the Privacy Policy. Joining means you agree to the parts of the Terms of Service that apply to people without an account.
If you already have an account, sign in on that page and pick one of your organisations, a typed name, or Self-employed / no company. SafetyDocs keeps that choice and fills it in next time. You can change it while the job is active.
Someone who joined from the QR code is not a contact. Find a contact is only your team and people from connected companies.
Post a note or photo
Choose My posts, then Add, to post a note, photos or files to the job, for example a hazard you noticed. Everyone on the job sees it in the job's Activity. My posts lists what you posted. To take one back, choose its ⋮, then Archive….
Who's using this phone
The menu at the top of the job's page says who the phone signs as: Signed on as your name, or Signed in as your account. Change my details forgets your sign-on on this phone, so the next person to hold it signs on as themselves; you stay on the job, and what you signed stays signed. Switch account signs in with another account.
Use your account instead
If you're signed in to SafetyDocs, the job's link opens its documents as you, even on a phone that was used by a guest. Sign on once with Join this job; after that each document says Sign on as your name, and your signature records that it was made from your account. My posts works the same way: what you add there is posted as you, and lists only your own posts. If the job is Private and your invitation went to another email or mobile, choose Switch account.
Keep your sign-ons in one place
After you sign, choose Create an account, or Create a free account from the menu. Your account starts from the email or mobile you signed on with: SafetyDocs sends a code there, and once you enter it, every job you signed on to with that email or mobile moves into your account. Everything you signed keeps the details you gave at the time. From then on, you sign in, and your signature says so. A free account belongs to no organisation.
Private jobs
A private job has a link and QR code too, but you can't join it as a guest.
Open the link and sign in. You get in if you're already on the crew, if the job invited the email or mobile you've confirmed on your account, or if you're an admin of the host organisation. Anyone else sees "You don't have access to this job, ask a manager to add you".
When the link changes
A job manager can reset the link, for example if it was shared too widely. The old link, code and printed QR code stop working straight away, and opening them says the link has been replaced. Ask the job manager for the new one. Anyone already on the job stays on it.
A manager can switch back to one of the job's last three links, so a QR code that's already printed can start working again. If you joined with an account, open the job from your jobs list.