Kitchen Hood-Exhaust Fan Cleaning

SWMS · SWMS-10511

9 job steps
Version 3
Cleaning
Reads on any phone

This Kitchen Hood-Exhaust Fan Cleaning Safe Work Method Statement (SWMS) covers hazards and controls associated with cleaning kitchen canopy hoods in commercial kitchens and exhaust fans on rooftops.

It covers nine job steps, from out-of-hours work, arrival on site and work area set-up through environment, housekeeping and manual tasks to cleaning the hood and exhaust fan, completion and emergency response.

It suits businesses and contractors specialising in commercial kitchen maintenance, including cleaners, safety officers and facility managers.

Kitchen Hood-Exhaust Fan Cleaning

SWMSVersion 3

Company doing the work: [Company]
Business contact and phone: —
Responsible person (for monitoring SWMS and work): —
Responsible person's phone: —
Responsible person's signature: —
Date signed: —

Principal Contractor (PC): —
PC Address: —
PC phone: —
Date SWMS provided to PC: —
Job Site Address: —
Part of a construction project: —

Site management plan

If the work is part of a construction project, this SWMS must align with requirements of the Site Management Plan in place for the Construction Project.

High-risk construction work

This work activity involves the following “High-Risk Construction Work” (HRCW - identified in the Job Task column)

Hazardous Atmosphere

Planning and preparation

Planning/Preparation

Liaise with Principal Contractor to identify on-site safety systems and procedures
Establish supervisory and communication arrangements
Principal contractor to confirm emergency response procedures are in place.

Hold Points

Hold points identified and signed off before continuing work. (specify the hold points)

Training/Licence

All workers to have a General Construction Induction Card
Relevant workers have relevant certificates of competency, licenses, and training. Specify on the SWMS Sign-off for each worker.
Trained First Aider on site
All workers trained in site-specific emergency and evacuation procedures, SWMS, safe work procedures, and safety data sheets.

Worker duties and responsibilities

Fit condition for work, i.e., no signs of fatigue, alcohol or drugs
Attend all site inductions/briefings
Comply with all site requirements, e.g. PPE, Traffic Management Plans (TMP)
Only carry out work related to the contract
Inspect completed work and report possible safety, environmental and quality matters to the supervisor.

Monitor/Review

All people involved in the task must have this SWMS communicated to them before work commences
SWMS to be reviewed and amended if necessary, in consultation with relevant people after any near miss or incident
If additional site hazards identified, review this SWMS and amend control measures to suit
People, including workers, contractors and sub-contractors, affected by the revisions to this SWMS, must be informed ASAP
Give the principal contractor a copy of the revised SWMS
The site supervisor to monitor works against the controls stated in this SWMS
SWMS must be kept on-site and made available for inspection or review
Keep a record of this SWMS until the job is complete or for two years if involved in a notifiable incident
Regardless of any other factor, the person in control of the workplace must review this SWMS at least annually.

Site-Specific Notes

Legislation and codes of practice

None listed.

Personal protective equipment

Foot Protection
Eye Protection
Hand Protection
Protective Clothing

Do not wear rings, watches or jewellery that may become entangled. Long and loose hair must be tied back.

Job steps, hazards and controls

Work activity
Out-of-hours / night work
- Hazard
  Injured worker
  Before controls3 High
  Controls
  - Allow adequate meal breaks for workers; especially if they have worked during part of the day, they will need time to rest & recover sufficiently to work safely into the evening/night
  - Do not schedule full double shifts for workers; worker fatigue increases the risk of incidents
  - Additional security personnel on-site to ensure no unauthorised access by the general public while work is being performed
  - Workers have access to:
    Suitable amenities (toilets/wash facilities/drinking water)
    Sufficient lighting (including parking areas)
    Air conditioning and heating
    Mechanical ventilation if required
    Emergency exits lit and unblocked
    Safe area for parking/unloading equipment – protected from the rain.
  - ⚠ No worker should work alone on the site at night.
  After controls2 Moderate
  Responsible
  - Supervisor

IR before controls · RR after controls1 LLow2 MModerate3 HHigh4 AAcute

Overall risk after controls2 MModeratethe highest rating after controls

Work activity
Arrival on-site & assess onsite conditions
Arrive on site and assess the site conditions safely
Work activity
Work area set-up
Set up a secure work area to keep unauthorised people out
Work activity
Environment
Limit the environmental impact of the cleaning
Work activity
House keeping
Keep the work area clean and free of hazards
Work activity
Manual tasks
Prevent injuries from manual tasks
Work activity
Cleaning the hood & exhaust fan
Clean the hood and exhaust fan, controlling electrical, fall, chemical and heat hazards
Work activity
On completion
Leave the work area safe and secure when the job is done
Work activity
Emergency response
Prepare workers to respond to an emergency

Permits

Plant and equipment

Hazardous substances

Supervisory arrangements

SWMS Sign-off

This SWMS developed in consultation and cooperation with workers and relevant organisation representatives. I have read the above SWMS, and I understand its contents. I confirm that I have the skills and training, including relevant certification, to conduct the task as described. I agree to comply with safety requirements within this SWMS, including risk control measures, safe work instructions, and PPE described.

Worker’s name	Job role / positione.g. supervisor, worker, trainee	Licences, competencies & qualificationsType / descriptionClassNumber	Date	Signature
-	-	-	-	-
-	-	-	-	-
-	-	-	-	-
		General construction induction (White Card)
		General construction induction (White Card)
		General construction induction (White Card)
		General construction induction (White Card)
		General construction induction (White Card)
		General construction induction (White Card)
		General construction induction (White Card)
		General construction induction (White Card)
		General construction induction (White Card)
		General construction induction (White Card)
		General construction induction (White Card)
		General construction induction (White Card)
		General construction induction (White Card)
		General construction induction (White Card)
		General construction induction (White Card)
		General construction induction (White Card)
		General construction induction (White Card)

Hierarchy of controls

Risk matrix

Likelihood	Criteria	Description

Level of effect	Example of each level

Likelihood ↑	InsignificantNo effect, or so minor that the effect is acceptable	MinorMinor first aid treatment, minimal business disruption, minimal environmental effect	ModerateSerious injuries, medium business interruption, medium environmental impact	MajorExtensive injuries or fatality, significant business interruption, environmental harm, prosecution	CatastrophicMultiple permanent disabilities or fatalities, business failure, substantial environmental harm, prosecution or imprisonment
	Consequence →
Almost certainExpected in most circumstances	2 Moderate	2 Moderate	3 High	4 Acute	4 Acute
LikelyWill probably occur in most circumstances	2 Moderate	2 Moderate	3 High	4 Acute	4 Acute
PossibleCould possibly occur at some time	1 Low	2 Moderate	2 Moderate	3 High	4 Acute
UnlikelyUnlikely but possible	1 Low	1 Low	2 Moderate	3 High	4 Acute
RareHighly unlikely to occur	1 Low	1 Low	2 Moderate	2 Moderate	3 High

1 LowRecord and monitor. Proceed with work, and review the risks regularly.
2 ModerateMaintain control measures. Be cautious when working, and monitor and review regularly.
3 HighReview before commencing work. Introduce new controls or maintain high-level controls to lower the risk level, and monitor the controls frequently.
4 AcuteDo not proceed until the risk level is reduced. Immediately introduce high-level controls, and re-assess before proceeding.

Score	Action

8 more job steps, from Arrival on-site & assess onsite conditions to Emergency response

Each with its hazards, risk ratings and controls, plus your crew's sign-on.

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What it covers

9 job steps

Out-of-hours / night workManage the safety of work done outside regular hours
Arrival on-site & assess onsite conditionsArrive on site and assess the site conditions safely
Work area set-upSet up a secure work area to keep unauthorised people out
EnvironmentLimit the environmental impact of the cleaning
House keepingKeep the work area clean and free of hazards
Manual tasksPrevent injuries from manual tasks
Cleaning the hood & exhaust fanClean the hood and exhaust fan, controlling electrical, fall, chemical and heat hazards
On completionLeave the work area safe and secure when the job is done
Emergency responsePrepare workers to respond to an emergency

Kitchen Hood-Exhaust Fan Cleaning

Site management plan

High-risk construction work