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System · 130 documentsPart of Electrician-HVAC-Solar Integrated Industry Suite

Mechanical Ventilation System

SWMS · SWMS-10543

  • 15 job steps
  • Version 5

This SWMS covers the hazards and controls for installing an exhaust canopy or hood into a commercial kitchen. It takes your crew through each job step, from training and arriving on site to working at height, ceiling spaces, electrical works, installing the vents, hoods and ducts, testing and commissioning, completion and emergency response.

It deals with the risks that come with this work, including electrocution, falls from height, respirable crystalline silica, asbestos, heat stress and manual tasks.

It suits mechanical contractors, commercial kitchen installers, safety officers and consultants, and construction project managers.

Written by SafetyDocs safety experts, who have been writing safety documents since 2004.

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Preview of the Mechanical Ventilation System SWMS

Mechanical Ventilation System

SWMSVersion 5
Company doing the work
[Company]
Business contact and phone
—
Responsible person (for monitoring SWMS and work)
—
Responsible person's phone
—
Responsible person's signature
—
Date signed
—
Principal Contractor (PC)
[Principal contractor]
PC Address
—
PC phone
[PC phone]
Date SWMS provided to PC
—
Job Site Address
[Site address]
Part of a construction project
—

Site management plan

If the work is part of a construction project, this SWMS must align with requirements of the Site Management Plan in place for the Construction Project.

High-risk construction work

This work activity involves the following “High-Risk Construction Work” (HRCW - identified in the Job Task column)

  • Gas MainsPressurised gas distribution mains or piping
  • Hazardous Lineschemical, fuel or refrigerant lines
  • Energised Electricalenergised electrical installations or services
  • FallsInvolves a risk of a person falling from 2m or more, including work on telecommunications towers
  • Hazardous AtmosphereWork in an area that may have a contaminated or flammable atmosphere

Working with a risk of a fall over 2 metres

The fall from height hierarchy of control level considered when establishing controls:

  • L1Work on the ground or solid construction, not chosen
  • L2Use a passive fall restraint system, e.g. guard rails, scaffolding, EWP, not chosen
  • L3Use a work positioning system, e.g. travel restraint, rope access, not chosen
  • L4Use a fall arrest system, e.g. safety harness, catch platforms, not chosen
  • L5Implement administrative controls, e.g. signage or instruction, not chosen

No level has been chosen yet.

Planning and preparation

Planning/preparation

  • Liaise with Principal Contractor to identify on-site safety systems and procedures

  • Establish supervisory and communication arrangements

  • Principal contractor to confirm emergency response procedures are in place.

Hold points

  • Hold points identified and signed off before continuing work. (specify the hold points)

Training/licence

  • All workers to have a General Construction Induction Card

  • Relevant workers have relevant certificates of competency, licenses, and training. Specify on the SWMS Sign-off for each worker.

  • Trained First Aider on site

  • All workers trained in site-specific emergency and evacuation procedures, SWMS, safe work procedures, and safety data sheets.

Worker duties and responsibilities

  • Fit condition for work, i.e., no signs of fatigue, alcohol or drugs

  • Attend all site inductions/briefings

  • Comply with all site requirements, e.g. PPE, Traffic Management Plans (TMP)

  • Only carry out work related to the contract

  • Inspect completed work and report possible safety, environmental and quality matters to the supervisor.

Monitor/review

  • All people involved in the task must have this SWMS communicated to them before work commences

  • SWMS to be reviewed and amended if necessary, in consultation with relevant people after any near miss or incident

  • If additional site hazards identified, review this SWMS and amend control measures to suit

  • People, including workers, contractors and sub-contractors, affected by the revisions to this SWMS, must be informed ASAP

  • Give the principal contractor a copy of the revised SWMS

  • The site supervisor to monitor works against the controls stated in this SWMS

  • SWMS must be kept on-site and made available for inspection or review

  • Keep a record of this SWMS until the job is complete or for two years if involved in a notifiable incident

  • Regardless of any other factor, the person in control of the workplace must review this SWMS at least annually.

Site-specific notes

Legislation and codes of practice

None listed.

Personal protective equipment

  • Foot Protection
  • High Visibility
  • Head Protection
  • Eye Protection
  • Hand Protection
  • Breathing Protection
  • Sun Protection

Do not wear rings, watches or jewellery that may become entangled. Long and loose hair must be tied back.

Job steps, hazards and controls

  • Work activity

    Training

    • Hazard

      Exposure to respirable crystalline silica (RCS) – dust inhalation

      Before controls3 High
      Controls

      • Training and Information provided to workers on RCS should include:

        • Identification of RCS dust through Safety Datasheet (SDS) or labels

        • Dust exposure prevention

        • Checking controls are working and using them

        • When and how to use any respiratory protective equipment provided and what to do if something goes wrong (Including worker respirator fit and check processes).

      After controls2 Moderate
      Responsible
      • Supervisor
    • Hazard

      Electrocution

      Before controls4 Acute
      Controls

      • All workers who work on or near electrical mains and apparatus must be trained and appropriately qualified with correct licence endorsements for the task

      • Only licensed electricians to install 240 V hard-wired systems

      • During the previous 12 months (where it is relevant to the work), all workers must have demonstrated competence in:

        • Approved procedures for release, rescue and resuscitation

        • Requirements of the Electrical Safety Rules.

      After controls2 Moderate
      Responsible
      • Supervisor

IR before controls · RR after controls1 LLow2 MModerate3 HHigh4 AAcute

Overall risk after controls2 MModeratethe highest rating after controls

14 more job steps, from Arrival on-site to Emergency response

Each with its hazards, risk ratings and controls, plus your crew's sign-on.

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What it covers

15 job steps

  1. TrainingTrain workers on respirable crystalline silica and electrical safety.
  2. Arrival on-sitePark the vehicle safely and complete the site induction.
  3. Work area set-upSet up an exclusion zone to stop unauthorised access.
  4. Locate & isolate existing servicesLock out and tag out existing services for electrical safety.
  5. EnvironmentManage noise, vibration and hazardous substances.
  6. House keepingKeep the work area clean and safe.
  7. Manual tasksHandle materials correctly to prevent musculoskeletal injuries.
  8. Working with powered & non-powered toolsUse powered and non-powered tools safely.
  9. Working at height on ladders, trestles &/or mobile scaffoldPrevent falls when working on ladders, trestles and mobile scaffold.
  10. Working in ceiling spaces and utility areasManage electrical safety and heat stress in ceiling spaces and utility areas.
  11. Electrical worksWork safely on electrical installations.
  12. Installing the vents, hoods & ductsManage contact with utilities and services when installing vents, hoods and ducts.
  13. Test & commissionTest and commission electrical equipment safely.
  14. On completionSecure the work area on completion.
  15. Emergency responseRespond efficiently to an emergency.

Hazards it covers

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