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Value pack · 24 templatesPart of HVAC-Refrigeration

Air Conditioning Service and Repairs

SWMS · SWMS-10006

  • 14 job steps
  • Version 10

This Air Conditioning Service and Repairs Safe Work Method Statement (SWMS) sets out how service and repair work on air conditioning systems is done safely and in line with regulations. It addresses the hazards and the controls needed to maintain safety standards.

It covers 14 job steps, from out-of-hours work, arrival on site and work area set-up to tool use, maintenance of indoor and outdoor units, refrigerant evacuation and charging, work near energised electrical installations, testing and commissioning, completion and emergency response.

It includes controls for the environment, housekeeping and manual tasks, and for working at height, refrigerants and silica dust.

It suits HVAC service companies, repair technicians, facility managers, construction companies, and safety officers and compliance teams.

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Preview of the Air Conditioning Service and Repairs SWMS

Air Conditioning Service and Repairs

SWMSVersion 10
Company doing the work
[Company]
Business contact
—
Phone #
—
Responsible person (for monitoring SWMS and work)
—
Responsible person's phone
—
Responsible person's signature
—
Date signed
—
Principal Contractor (PC)
[Principal contractor]
PC Address
—
PC phone
[PC phone]
Date SWMS provided to PC
—
Job Site Address
[Site address]
Part of a construction project
—

Site management plan

If the work is part of a construction project, this SWMS must align with requirements of the Site Management Plan in place for the Construction Project.

High-risk construction work

This work activity involves the following “High-Risk Construction Work” (HRCW - identified in the Job Task column)

  • Gas MainsPressurised gas distribution mains or piping
  • Hazardous LinesChemical, fuel or refrigerant lines
  • Energised ElectricalEnergised electrical installations or services
  • FallsInvolves a risk of a person falling from 2m or more, including work on telecommunications towers
  • Hazardous AtmosphereWork in an area that may have a contaminated or flammable atmosphere

Working with a risk of a fall over 2 metres

The fall from height hierarchy of control level considered when establishing controls:

  • L1Work on the ground or solid construction, not chosen
  • L2Use a passive fall restraint system, e.g. guard rails, scaffolding, EWP, not chosen
  • L3Use a work positioning system, e.g. travel restraint, rope access, not chosen
  • L4Use a fall arrest system, e.g. safety harness, catch platforms, not chosen
  • L5Implement administrative controls, e.g. signage or instruction, not chosen

No level has been chosen yet.

Planning and preparation

Planning/Preparation

  • Liaise with Principal Contractor to identify on-site safety systems and procedures

  • Establish supervisory and communication arrangements

  • Principal contractor to confirm emergency response procedures are in place.

Hold points

  • Hold points identified and signed off before continuing work. (specify the hold points)

Training/Licence

  • All workers to have a General Construction Induction Card

  • Relevant workers have relevant certificates of competency, licenses, and training. Specify on the SWMS Sign-off for each worker.

  • Trained First Aider on site

  • All workers trained in site-specific emergency and evacuation procedures, SWMS, safe work procedures, and safety data sheets.

Worker duties and responsibilities

  • Fit condition for work, i.e., no signs of fatigue, alcohol or drugs

  • Attend all site inductions/briefings

  • Comply with all site requirements, e.g. PPE, Traffic Management Plans (TMP)

  • Only carry out work related to the contract

  • Inspect completed work and report possible safety, environmental and quality matters to the supervisor.

Monitor/Review

  • All people involved in the task must have this SWMS communicated to them before work commences

  • SWMS to be reviewed and amended if necessary, in consultation with relevant people after any near miss or incident

  • If additional site hazards identified, review this SWMS and amend control measures to suit

  • People, including workers, contractors and sub-contractors, affected by the revisions to this SWMS, must be informed ASAP

  • Give the principal contractor a copy of the revised SWMS

  • The site supervisor to monitor works against the controls stated in this SWMS

  • SWMS must be kept on-site and made available for inspection or review

  • Keep a record of this SWMS until the job is complete or for two years if involved in a notifiable incident

  • Regardless of any other factor, the person in control of the workplace must review this SWMS at least annually.

Site-specific notes

Legislation and codes of practice

None listed.

Personal protective equipment (PPE)

  • Foot Protection
  • Safety Harness

Do not wear rings, watches or jewellery that may become entangled. Long and loose hair must be tied back.

Job steps, hazards and controls

  • Work activity

    Out-of-hours / night work

    • Hazard

      Fatigue, unauthorised access, insecure workplace

      Before controls3 High
      Controls

      • Allow adequate meal breaks for workers; especially if they have worked during part of the day, they will need time to rest & recover sufficiently to work safely into the evening/night

      • Do not schedule full double shifts for workers as worker fatigue increases the risk of incidents

      • Workers have access to:

        • Suitable amenities (toilets/wash facilities/drinking water)

        • Sufficient lighting (including parking areas)

        • Air conditioning and heating

        • Mechanical ventilation if required

        • Emergency exits

        • Safe area for parking/unloading equipment – protected from rain

      • Additional security personnel on-site to ensure no unauthorised access by the general public while work is being performed

      • No worker should work alone on the site at night.

      After controls2 Moderate
      Responsible
      • Supervisorto make sure schedules for breaks are followed and maintain call log
    • Hazard

      Emergency

      Before controls4 Acute
      Controls

      • Avoid people working alone, use a buddy system to provide immediate support

      • Have a reliable communication system in place and test regularly.

      After controls2 Moderate
      Responsible
      • Supervisorto make sure schedules for breaks are followed and maintain call log

IR before controls · RR after controls1 LLow2 MModerate3 HHigh4 AAcute

Overall risk after controls2 MModeratethe highest rating after controls

13 more job steps, from Arrival on-site & risk assess on-site conditions to Emergency response

Each with its hazards, risk ratings and controls, plus your crew's sign-on.

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What it covers

14 job steps

  1. Out-of-hours / night workManage fatigue, security and lone work at night
  2. Arrival on-site & risk assess on-site conditionsPark safely, report to the supervisor and check site conditions
  3. Work area set-upBarricade the work area and drop zone and keep the public clear
  4. EnvironmentControl noise, waste, spills and refrigerant to protect the environment
  5. House keepingKeep the work area clean, lit and free of trip hazards
  6. Manual tasksLift safely, use team lifts or mechanical aids and take breaks
  7. Working with powered & non-powered toolsInspect and use powered and non-powered tools safely
  8. Maintenance indoor unit, ducting and drainpipes following manufacturers’ instructionsService the indoor unit in the ceiling space, controlling falls, fire, heat and silica dust
  9. Maintenance on the outdoor unit following manufacturers’ instructionsAccess the outdoor unit safely by ladder or harness and protect against sun
  10. Refrigerant system evacuation and chargingHandle, evacuate and label refrigerant cylinders safely
  11. Working on or near energised electrical installations or servicesIsolate, test and work safely on or near energised electrical installations
  12. Testing & commissioning following the manufacturer’s instructionsCheck test equipment and test the system and its safety devices
  13. On completionTag incomplete work, clean up silica dust, secure the site and sign out
  14. Emergency responseCall 000, follow emergency procedures and give first aid

Hazards it covers

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