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Value pack · 24 templatesPart of HVAC-Refrigeration

Cool Room Repair

SWMS · SWMS-10517

  • 16 job steps
  • Version 4

This Cool Room Repair Safe Work Method Statement (SWMS) outlines the hazards and safety measures involved in using an Elevated Work Platform (EWP) for maintenance and repairs on cool or freezer rooms. It helps to ensure everyone involved is aware of the necessary precautions to prevent accidents.

It takes the work in 16 job steps, from out-of-hours work, arrival on site and work area set-up through EWP delivery, system evacuation, refrigerant charging and installing replacement parts to testing, completion and emergency response, with the hazards, risk ratings, controls and who is responsible for each.

It is suited to HVAC technicians, refrigeration specialists, construction workers and facility maintenance teams involved in cool room maintenance and repair.

Written by SafetyDocs safety experts, who have been writing safety documents since 2004.

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Preview of the Cool Room Repair SWMS

Cool Room Repair

SWMSVersion 4
Company doing the work
[Company]
Business contact and phone
—
Responsible person (for monitoring SWMS and work)
—
Responsible person's phone
—
Responsible person's signature
—
Date signed
—
Principal Contractor (PC)
—
PC Address
—
PC phone
—
Date SWMS provided to PC
—
Job Site Address
—
Part of a construction project
—

Site management plan

If the work is part of a construction project, this SWMS must align with requirements of the Site Management Plan in place for the Construction Project.

High-risk construction work

This work activity involves the following “High-Risk Construction Work” (HRCW - identified in the Job Task column)

  • Mobile PlantMobile plant movement
  • Extreme TemperatureArtificial extremes of temperature
  • Gas MainsPressurised gas distribution mains or piping
  • Hazardous LinesChemical, fuel or refrigerant lines
  • Energised ElectricalEnergised electrical installations or services
  • FallsInvolves a risk of a person falling from 2m or more, including work on telecommunications towers
  • Hazardous AtmosphereWork in an area that may have a contaminated or flammable atmosphere

Working with a risk of a fall over 2 metres

The fall from height hierarchy of control level considered when establishing controls:

  • L1Work on the ground or solid construction, not chosen
  • L2Use a passive fall restraint system, e.g. guard rails, scaffolding, EWP, not chosen
  • L3Use a work positioning system, e.g. travel restraint, rope access, not chosen
  • L4Use a fall arrest system, e.g. safety harness, catch platforms, not chosen
  • L5Implement administrative controls, e.g. signage or instruction, not chosen

No level has been chosen yet.

Planning and preparation

Planning/preparation

  • Liaise with Principal Contractor to identify on-site safety systems and procedures

  • Establish supervisory and communication arrangements

  • Principal contractor to confirm emergency response procedures are in place.

Hold points

Hold points identified and signed off before continuing work. (specify the hold points)

Training/licence

  • All workers to have a General Construction Induction Card

  • Relevant workers have relevant certificates of competency, licenses, and training.

    • Specify on the SWMS Sign-off for each worker.

  • Trained First Aider on site

  • All workers trained in site-specific emergency and evacuation procedures, SWMS, safe work procedures, and safety data sheets.

Worker duties and responsibilities

  • Fit condition for work, i.e., no signs of fatigue, alcohol or drugs

  • Attend all site inductions/briefings

  • Comply with all site requirements, e.g. PPE, Traffic Management Plans (TMP)

  • Only carry out work related to the contract

  • Inspect completed work and report possible safety, environmental and quality matters to the supervisor.

Monitor/review

  • All people involved in the task must have this SWMS communicated to them before work commences

  • SWMS to be reviewed and amended if necessary, in consultation with relevant people after any near miss or incident

  • If additional site hazards identified, review this SWMS and amend control measures to suit

  • People, including workers, contractors and sub-contractors, affected by the revisions to this SWMS, must be informed ASAP

  • Give the principal contractor a copy of the revised SWMS

  • The site supervisor to monitor works against the controls stated in this SWMS

  • SWMS must be kept on-site and made available for inspection or review

  • Keep a record of this SWMS until the job is complete or for two years if involved in a notifiable incident

  • Regardless of any other factor, the person in control of the workplace must review this SWMS at least annually.

Site-specific notes

Legislation and codes of practice

None listed.

Personal protective equipment (PPE)

  • Foot Protection
  • High Visibility
  • Head Protection
  • Face Protection
  • Hand Protection
  • Protective Clothing
  • Sun Protection
  • Safety Harness

Do not wear rings, watches or jewellery that may become entangled. Long and loose hair must be tied back.

Job steps, hazards and controls

  • Work activity

    Out-of-hours / night work

    • Hazard

      Fatigue; Unauthorised access; Insecure workplace

      Before controls3 High
      Controls

      • Allow adequate meal breaks for workers; especially if they have worked during part of the day, they will need time to rest & recover sufficiently to work safely into the evening/night

      • Do not schedule full double shifts for workers as worker fatigue increases the risk of incidents

      • Workers have access to:

        • Suitable amenities (toilets/wash facilities/drinking water)

        • Sufficient lighting (including parking areas)

        • Air conditioning, heating and mechanical ventilation if required

        • Emergency exits

        • Safe area for parking/unloading equipment – protected from rain

      • Additional security personnel on-site to ensure no unauthorised access by the general public while work is being performed

      • No worker should work alone on the site at night.

      After controls2 Moderate
      Responsible
      • Supervisor
    • Hazard

      Emergency

      Before controls4 Acute
      Controls

      • Avoid people working alone, use a buddy system to provide immediate support

      • Have a reliable communication system in place and test regularly.

      After controls2 Moderate
      Responsible
      • Supervisor

IR before controls · RR after controls1 LLow2 MModerate3 HHigh4 AAcute

Overall risk after controls2 MModeratethe highest rating after controls

15 more job steps, from Arrival on-site & assess onsite conditions to Emergency response

Each with its hazards, risk ratings and controls, plus your crew's sign-on.

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What it covers

16 job steps

  1. Out-of-hours / night workManage fatigue, security and lone work for out-of-hours repairs.
  2. Arrival on-site & assess onsite conditionsPark safely, check the site and complete a JSA.
  3. Work area set-upSet up an exclusion zone, isolate the electrical supply and control flammable gas.
  4. EnvironmentControl noise, waste, spills, refrigerant release and fauna.
  5. House keepingKeep the work area clean and clear to prevent slips and trips.
  6. Manual tasksReduce manual handling strain with safe lifting and placement.
  7. Delivery, set-up & removal of EWPKeep clear of power lines and secure the EWP for delivery and set-up.
  8. System evacuationDe-pressurise and evacuate the system safely.
  9. Cleaning & flushingClean and flush the system following the manufacturer’s instructions.
  10. Refrigerant chargingCharge, label and leak test the system using licensed workers.
  11. Preparing replacement partsPrepare replacement parts outside the cool room with hot work and tool controls.
  12. Installing replacement partsInstall replacement parts from the EWP, guarding against falls and falling objects.
  13. Fuelling the EWPRefuel the EWP safely, clear of ignition sources.
  14. Test & commissionTest and commission with sound equipment and working safety devices.
  15. On completionShut down, park and secure the EWP and site.
  16. Emergency responseRespond to injury, fatality or environmental damage.

Hazards it covers

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